Learn about IA BoS CoC
3 - Becoming a CoC Partner/Funded Project

Lesson 5: HMIS-DVIMS-Required Reporting

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Section 1- Homeless Management Information System (HMIS)

A Homeless Management Information System (HMIS) is a local information technology system used to collect client-level data and data on the provision of housing and services to homeless individuals and families and persons at risk of homelessness.

DVIMS (Domestic Violence Information Management System) is a comparable database available to Victim Service Providers.

Section 2- E-Snaps, eLOCCS, and SAGE

E-Snaps is the electronic Continuum of Care (CoC) Program Application and Grants Management System that HUD’s Office of Special Needs Assistance Programs (SNAPS) uses to support the CoC Program funding application and grant awards process for the CoC Program.​

The Line of Credit Control System (LOCCS) is the U.S. Department of Housing and Urban Development's (HUD) primary grant disbursement system, handling disbursements for the majority of HUD programs. Grant disbursements are facilitated via the Internet through the eLOCCS system. Customers (users and approving officials) are required to gain access to Secure System or FHA Connection. Both Secure System and FHA Connection serve as an internet gateway between the general public and the internal eLOCCS application.​

HUD requires Continuum of Care (CoC) recipients to submit Annual Performance Reports (APR) within 90 days from the end of their grant operating year. HUD uses the APR to track the progress and performance of HUD-funded grants, which is submitted with the SAGE HMIS Reporting Repository. ​

Section 3 - Data Quality Plan & Reporting (DQP)

Data Quality Planning (DQP) and Reporting is a HUD requirement. The IA BoS CoC DQP is intended to define an integrated plan to improve and maintain the level of data quality needed to accomplish community goals and objectives. Data quality is vitally important to the success of both the Homeless Management Information System (HMIS) and Iowa’s comparable domestic violence database, the Domestic Violence Information Management System (DVIMS), and the programs that utilize these databases. ​

Quarterly Data Quality Report Dates for CoC-funded projects

  • Quarter 1: January 1-March 31 (Due prior to April 15th) 

  • Quarter 2: April 1-June 30 (Due prior to July 15th)                                                

  • Quarter 3: July 1- September 30 (Due prior to October 15th) 

  • Quarter 4: October 1- December 31 (Due prior to January 15th) 

Section 4 - Learning Management System (LMS)

The CoC Grant Competition Task Group partnered with staff from the Institute for Community Alliances (ICA) to create a training course on the Learning Management System (LMS) focused on expectations of CoC funded projects, called CoC 101 Training. If you are a current Wellsky system user, you can click here to enroll for the training.

If you are not currently a user, please contact support@icalliances.org to get set up within the Wellsky system.